Comparison
TaxDome is a full-featured platform, but per-user pricing and a steep learning curve make it expensive for small firms. FirmFlow offers the essentials at a flat monthly price.
TaxDome is a solid platform for mid-size and large accounting firms, but three patterns show up again and again in our onboarding calls with firms leaving it.
TaxDome charges roughly €650 per user per year. A 5-person firm pays around €3,250 annually just to have everyone logged in. FirmFlow is €29-€89 flat — your entire team, no user count, no upgrades for adding staff. For most small firms, this alone saves €2,500+ per year.
TaxDome has hundreds of features, custom workflows, automations, and templates. That is powerful if you have a dedicated admin to set it up. If you are a solo practitioner or a 2-3 person firm, the setup time often outweighs the benefits. FirmFlow is deliberately simpler: most firms are fully operational in under 20 minutes.
Most small firms use maybe 20% of TaxDome's features — document collection, e-signatures, invoicing, and a client portal. Paying enterprise prices for features you never touch is a waste. FirmFlow focuses on those 20% features and does them well, at a fraction of the price.
For a typical 5-person accounting firm, the total cost of ownership over 5 years looks very different.
TaxDome
€16,250
over 5 years (5 users)
FirmFlow
€1,740-€5,340
over 5 years (Starter to Pro)
You save
€10,910+
over 5 years
Based on TaxDome Pro pricing at ~€650/user/year and FirmFlow Starter at €29/mo (Pro at €89/mo). Actual costs vary by region and plan.
Most firms are fully migrated in one afternoon. Here is what the process looks like in practice.
Use TaxDome's contact export to download a CSV of all your clients. You can import this directly into FirmFlow in one click — names, emails, company info, all preserved.
Download any in-progress documents, signed contracts, and engagement letters from TaxDome. Upload them into FirmFlow's document library, link them to clients or engagements, and set visibility rules.
FirmFlow sends each client an invitation email with their login details. Your clients see a clean, branded portal from day one. Most firms complete this in a single email blast.
Need help with migration? Send us a message — we help new firms migrate for free during the first 14 days.
Yes. You keep full access to TaxDome throughout the migration process. Nothing is deleted or locked. You run both systems in parallel until you are confident in the switch, usually 1-2 weeks.
For most small firms, no. FirmFlow covers document management, e-signatures, time tracking, invoicing, client portal, and an AI assistant. The features you lose are typically enterprise-grade workflow automation that small firms rarely use.
Yes. FirmFlow e-signatures are legally binding under eIDAS (EU) and ESIGN Act (US), with full audit trails including timestamps and IP logging — the same standard TaxDome meets.
Yes. FirmFlow supports data export in Excel and CSV for clients, invoices, time entries, and documents. We are contractually committed to data portability — there is no lock-in.
If your firm needs 15+ language support, a mobile app for clients, or you have a large team where TaxDome's extensive feature set justifies the higher cost.
All the essentials for €29/month flat. No per-user fees, no annual commitment.
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